A school annual day brings a long list of prizes together in one evening: rank holders, subject toppers, sports day winners, house champions, cultural competition winners and often a few special awards for staff. Getting all of that right is less about finding one perfect trophy and more about planning a clear structure, choosing materials that suit each category, and giving the workshop enough time to engrave every piece correctly. This guide walks through how schools in Pune, Bhor, Kapurhol and the surrounding villages can plan their annual day awards without last-minute stress.
Start With a List of Award Categories
Before looking at designs, sit down with the annual day committee and write out every award you plan to give. A typical list looks something like this:
- Academic ranks for each standard (first, second and third)
- Subject toppers, especially for Standard 10 and 12
- Sports day individual events and relay races
- Overall house or team champion
- Cultural events such as dance, drama, singing, rangoli and elocution
- Special recognition: best student, best attendance, discipline, all-rounder
- Staff and guest mementos
Once the list is ready, count how many pieces each category needs. This single sheet becomes the basis of your quote, your engraving text and your prize-distribution order on stage.
Academic Achievement Awards
Academic prizes are usually the ones parents photograph and keep on a shelf for years, so they benefit from a more formal look. Metal trophies have a classic, weighty feel that suits first ranks and overall toppers. Acrylic awards give a clean, modern appearance and take laser engraving very well, which makes them a good fit for subject toppers where the text is the main feature.
A simple approach many schools use:
- A metal cup or figure trophy for the overall first rank in each standard
- Smaller metal or acrylic pieces for second and third ranks, in the same design family
- Acrylic awards for subject toppers, engraved with the subject, student name and academic year
Keeping one design family across ranks, and changing only the size, makes the stage look organised and makes it obvious which prize is which.
Sports Day Awards
Sports day works best with a mix of medals for individual events and cup trophies for team and house results. Medals are quick to hand out when there are many races, and ribbon colours can be matched to your school or house colours. For the overall house champion, a larger cup trophy creates the photo moment everyone remembers.
If your school runs cricket, kabaddi, kho-kho or football matches as part of sports week, fiber trophies and sport-specific figure trophies are worth considering for the winning team and best player awards. You can browse our metal trophies, plastic cup trophies and medals to compare styles before visiting.
Cultural Event Awards
Dance, drama, singing and art competitions often have many small categories. Here, acrylic awards and mementos work well because they can carry the event name, category and date neatly without looking like a sports prize. For group performances, consider one award for the group plus certificates for individual members, rather than trying to buy a trophy for every participant.
Awards for Staff and Guests
Chief guests, retiring teachers and long-serving staff are usually thanked with a memento rather than a trophy. A wooden or acrylic memento with the school name, the occasion and a short line of thanks is a respectful choice. Our mementos page shows the kinds of pieces schools usually pick.
Engraving: Decide the Text Early
Engraving is where most annual day delays happen. Names get spelled differently in different lists, a class teacher sends a correction late, or the academic year is missing from half the pieces. To avoid this:
- Collect names in one spreadsheet with columns for standard, category, position and the exact name as it should appear.
- Decide a standard format for the plate, for example: event name, achievement, student name, year.
- Share your school logo in good quality so it can be used on plates or acrylic awards.
- Confirm Marathi or English text for each piece. Our workshop can prepare Marathi base-plate artwork, which many schools in Bhor and Kapurhol prefer for local events.
- Get one person to approve the final proof before engraving starts.
Ordering Timeline
Standard custom orders are usually ready in three to five working days, but annual day orders tend to be larger and have more names, so it helps to plan backwards from your event date:
- Three to four weeks before: finalise categories and budget, visit the shop or share photos of designs you like.
- Two to three weeks before: confirm quantities and place the order.
- Ten days to two weeks before: send the final name list and logo.
- One week before: check the proof, then collect or arrange delivery.
This gives room for corrections without rushing. If you are short on time, walk-in customers can often pick ready pieces off the shelf and have them engraved the same day, but the choice of designs and quantities is naturally more limited.
Budget Planning Without Surprises
Rather than fixing a price per trophy first, decide the total annual day budget and divide it by category. The top prizes in each standard usually take a larger share, while participation and small-category awards take less. Ask for a quote that lists each item, its engraving and any name plates separately so the committee can adjust quantities if needed. There is no minimum order, so you can mix a few premium pieces with a larger number of simpler ones.
Visiting the Shop in Kapurhol
Many schools prefer to see and hold trophies before deciding. Our counter and workshop are near Bhor Phata on the Pune–Satara highway, which is convenient for schools in Bhor, Kapurhol, Nasrapur, Khed Shivapur and the Pune city side. Bring your category list and approximate quantities, and we can help you shortlist designs on the spot. Delivery is available across Pune District if you would rather not collect.
A Quick Checklist
- Final list of categories and quantities
- One design family per category, with sizes for first, second and third
- Name list checked by class teachers
- School logo file and academic year confirmed
- Marathi or English text decided
- Order placed at least two weeks before the event
- Proof approved by one person
With a clear list and a realistic timeline, annual day prizes become one of the easiest parts of the event. If you would like help planning, contact us with your event date and category list and we will guide you on suitable options.